Create A Shipment

Log in to ISPyB using your FedID and password.

Navigate to the relevant visit by either selecting it from the Home Page or navigate to it from the list of proposals found in the "Proposals" section.

​​Add a Lab contact – this should be the person who will be responsible for ensuring the Dewar is ready to go and in the right place for collection.  From the Visit Menu, select Lab Contacts.

Here, you can edit the details of an existing contact or add more contacts by clicking on the button to add a home lab contact.

​​All Dewars must be registered in ISPyB as only registered Dewars can be added to a shipment in ISPyB and only Dewars registered with Diamond ID’s will qualify for shipping using Diamond’s courier.

Dewars for use on I19 will be given a facility code in the form of DLS-CY-00XX.  New codes should be requested from Sarah and the Dewar will be labelled appropriately on arrival at Diamond.

If you have borrowed a Dewar from I19, or you are preparing a virtual shipment, then the Dewar should have been pre-registered by I19 staff, ready for use. If you have purchased a new Dewar, you will need to request a code from I19 staff (the Dewar will be labelled appropriately on arrival at Diamond) and register it.

From the visit menu, navigate to the Registered Dewars page and then scroll to the very bottom of this page to find the section to add a new Dewar.

Type in the facility code and the purchase date and then click on the " + Add Dewar" button.

The Dewar now needs to be associated with the correct proposal.  Find the Dewar in the list of registered Dewars at the top of the page and check the box for your Dewar (it may be quicker to use the search function).

Then find your proposal in the section below, check the box for the appropriate proposal and click on the Add to Proposal button.  This should have associated your new Dewar with your visit.

If you have any issues with trying to add, or use, a particular Dewar, please let Sarah know.

Create a new shipment by navigating to the shipments page from the visit menu.  Here, you can see a list of previous shipments, shipments in progress and add a new shipment.

At the start of each visit a new shipment will need to be created so click on the Add Shipment button and fill in the details on the form.  Click on Add Shipment at the bottom, once the form is complete.

This new shipment will be added to the list of shipments for the proposal and is now ready to be edited and populated with samples.

Note – once a shipment has been created, it can not be deleted. (It is fine to create a test shipment, just don’t actually ship it! – please do let your local contact know as soon as possible if any mistakes are made.)