Add Samples to a Shipment

Navigate to the Shipments page from the Visit Menu and select the shipment you wish to populate.

The top section shows the details given when the shipment creation form was completed.  These can all be edited or updated here.  The lower section lists the Dewars associated with this shipment. If you have more than one Dewar available, check you are adding samples to the correct Dewar: the name after Dewar details should match the name of the Dewar.

Click on either the + Add Container button or the + button on the right-hand side of the shipment to add samples to a new container.

The I19 robot is only set up to take pucks so make sure this is selected from the dropdown.  All pucks should have been labelled with a unique name at the time of purchase – use this label for the container name.  Pucks which have barcodes are registered and should be selected from the list. However, for containers which are not registered, just make sure the hyphen is shown.

Please do NOT check the Automated Collection box – this is only available on MX and will cause much confusion to their system if it is checked.

Now click on the Add Container button – this should create the container and give you the option to create the next container.  Sometimes, this action will fail with the Registered Container section being highlighted in red and the instruction that “Container registry ID must be a number” - for unregistered pucks just select the hyphen from the dropdown and try adding the container again.

Once the container (puck) has been successfully added to the shipment, it can be populated with samples.

To add or edit a sample, click on the pen symbol on the right-hand side for the relevant pin position.

Samples MUST be identified by the Protein Acronym – samples can only be selected from the dropdown list.  This box must be completed and is not editable.  The sample name can be anything relevant to identify the sample and is also mandatory.

Other sections can be completed if desired and known - the space group and unit cell information (click on Extra Fields at the top right of the table), if provided, should be carried through to inform the data autoprocessing.

Click on the tick mark once finished to save all changes.  Successful sample entries are shown in the puck diagram in green, whilst incomplete entries are red.  Empty (or not yet completed positions) are white.

(Whilst samples can be edited if you make a mistake, I am unable to delete samples if I made a location error in an incomplete puck as the acronym box seems to be impossible to clear – the sample name can be cleared by deleting the contents and then pressing the cross rather than the tick.)

It is possible to edit the samples and containers from the shipments pages, so mistakes can be fixed or more samples added to the pucks in ISPyB as samples are added to the real pucks.

Clicking on the spyglass for the relevant puck will open up the page to add samples. 

It is also possible to rename the puck, e.g., if you realise you have mistakenly added two pucks with the same name, or assigned a set of samples to the wrong puck and it might be easier to swap the puck names than redo all the samples.

Simply click on the pen symbol and correct the puck name.

Note: Quite a lot of things are editable – just hover the mouse over items to see if the pen symbol appears.